Parental consent, enforced
When consent is required, Athletes without a recorded parent consent are never shown well-being questions — on web or the iOS apps.
Student Data Privacy
Student Data Privacy & Texas Compliance
How The Program Suite protects student data: Texas SB 12 parental-consent tooling, no ads or data sales, 60-day deletion workflow, role-based health access, and audit logs districts can review.
For athletic directors, technology directors, and district privacy officers who vet vendors before students touch them.
Built for the laws Texas schools answer to.
60-day deletion clock
District deletion requests get their statutory deadline stamped automatically and tracked to done.
Audited sensitive access
Reads of health, family, academic, and message data are logged, with pattern alerts school admins can review.
How student data privacy & texas compliance helps school sports programs
Texas SB 12: parental consent before well-being questions
Texas now requires written parental consent before a student well-being questionnaire is administered, and parents must receive a copy of the questions first. The Program Suite ships this as product, not paperwork: a per-Athlete consent record, a program switch that hides readiness check-ins and Team Vibe from any Athlete without a granted consent, and a printable copy of the exact questions for the parent packet.
Texas Student Privacy Act: the operator duties, by design
As an operator under Education Code 32.151, The Program Suite does not sell or rent student information, does not build non-school profiles, and does not use student data for targeted advertising — and it ships a deletion-request workflow that stamps the 60-day statutory deadline automatically. Sponsor content in team graphics is never targeted using student data.
Health data stays in the health lane
Injury and health records follow a dedicated access lane: athletic trainers hold school-wide health-only access, clinical notes can be marked trainer-only, and every read of the health board or an Athlete's health panel lands in an audit log with suspicious-pattern alerts. Row-level security in the database backs every rule the interface enforces.
Families are first-class, minors are protected
Parents and guardians sign in with their own accounts, sign forms with tokenized signatures, and confirm anything that exposes their Athlete — including recruiting discovery, which requires Athlete opt-in, guardian confirmation, coach advisement, and a captured release before a profile can be found. Athlete-to-staff messaging follows a guardian-visibility floor aligned with SafeSport's MAAPP.
What we ask districts to verify
Ask us for the security summary, review the audit log live in a demo, and send your NDPA. A vendor that has done this work should be able to show it inside the product in under ten minutes — that is the bar we set for ourselves.
Questions coaches and ADs ask
Is The Program Suite compliant with Texas SB 12?
The Program Suite is built SB 12-ready. Programs can require recorded parental consent before any well-being questionnaire is shown to an Athlete, print the exact questions for the parent copy requirement, and every consent decision is kept in a tamper-evident audit log. Districts remain responsible for their own consent processes; the software gives staff the records and enforcement to run them.
Does The Program Suite sell student data or show ads?
No. Student data is never sold, rented, or used for targeted advertising or non-school profiling — the prohibitions in the Texas Student Privacy Act (Education Code 32.151) are how the product is designed, not just policy language.
What happens when a district asks for student data to be deleted?
The Texas Student Privacy Act gives an operator 60 days to delete a student's covered information after a district request. The Program Suite includes a deletion-request queue that stamps the statutory deadline the day a request is logged and tracks it to completion.
Will The Program Suite sign our district's data privacy agreement?
Yes. We work from the TX-SDPC/National Data Privacy Agreement framework Texas districts already use and can attach our security summary as the exhibit. Contact us and we will route it to the right person.
Can college recruiters see our athletes?
Only if the family chooses it. An Athlete profile is never discoverable to college programs unless the Athlete opts in, a parent or guardian confirms, the coach is advised, and a signed release is captured — and the database itself enforces that gate. Revoking consent removes the Athlete from discovery.
Where to go next
The Program Suite connects product pages, use cases, and practical resources so coaches and athletic directors can compare the software by the job they need done.
Explore the full system